Members are notified at least two weeks ahead of AGMs and are sent copies of relevant documents and the slate of candidates for Board membership. Members may attend and vote at the AGM, including for the election of new Board members. GaLTT’s Secretary ensures that complete minutes of AGMs are recorded and they are presented the following year for approval by the membership (see Records).
Policies and practices
GaLTT’s board executes its business following agreed policies and practices. These include our core values, board member orientation and guidance, conflict of interest, fundraising and acquisitions, financial and asset management, membership, communications, land-ownership, and sponsorship. Our policies are in alignment with the Societies Act.
Investigation guidelines and complaint forms
Individuals who wish to file a complaint about harassment (OP#2.6) by GaLTT personnel or report some other wrongdoing by GaLTT (OP#2.7) may use the following complaint forms. The guidelines describe GaLTT’s process of investigation in detail.
Periodically GaLTT’s board invites the Society’s members to join them in focusing on broader planning for GaLTT’s future. The objective of such discussions is to produce a five-year strategic plan for the Society.
Our strategic planning from 2012 to 2025
Late in 2011, GaLTT’s members and Board worked together to develop a Strategic Plan for 2012 through 2017. Goals included reaching out to the community with guided forest and beach walks, a Facebook page, and Welcome Wagon cards offering a free guided walk with a GaLTT member. We also wished to develop a Big Tree Registry, engage youth, and deepen our cooperation and partnering with other community groups such as, Streamkeepers, The Commons and The Cyclepaths.
Late in 2014, with the 2017 goals largely met, board and members worked together again to make a Strategic Plan for 2015 to 2020. Our aims included further enhanced cooperation with other local volunteer groups and the school, and a deeper relationship with Snuneymuxw First Nation. We also aimed to update our graphic identification with a new logo and updated web design, and to improve signage in our trail system, working as needed with RDN and other government bodies.
Board and members met at the end of 2019 to assess progress and set our goals for 2020-2025. Discussion centred on the difficulty of achieving our dual mandate of conserve and connect—most unusual among land trusts.
Our responsibility toward conservation has increased since Gabriola Conservation Society folded in 2018 and passed their assets to GaLTT. To this end we are working to identify ecologically significant areas on Gabriola to be acquired for conservation or otherwise protected, and to have dedicated committee make greater efforts to control invasive plants old and new.
Also, we aim to improve access to some beaches and trails for the mobility-impaired, in line with needs revealed by our 2019 Accessibility Survey. This includes identifying needed improvements to our shore accesses, many of which are overgrown or blocked, or have decaying ramps and stairs.
We are committed to increasing cooperation with local First Nations to discover common interests on their existing territory and on the extensive lands set aside for Treaty negotiation.